Financial Information
On this page you will find information and documents relating to the financial affairs of the Parish Council, such as:
- Constitutional Documents - Standing Orders & Financial Regulations
- Risk Assessments
- Precept & Budget
- Annual Audits
- Asset Register
- Grants & Donations
- Annual Contracts
- CIL (Community Infrastructure Levy)
- Public Works Loan Board Loans
- Project Finances
Audits
The annual audit process is a formal external assessment of the Council's spending for each financial year, along with internal control and management of its business, with the most recent being year ended 31st March 2019.
It is a two step process with the first step being the Internal Audit which is performed by Northants CALC and takes place annually between March and June. The second and final step is via the External Audit, which is performed by PKF Littlejohn and takes place annually between June and September. The conclusion of audit is then published on the Parish Council website from September onwards.
The audit process for year ended 31st March 2019 began in April and has now concluded. All documentation pertaining to this is below for your review and download should you wish.
Exercise of Public Rights
Pursuant to the Accounts and Audit Regulations 2015, members of the public are able to request to review any documentation pertaining to the finances of the council and the audit process. The period for the Exercise of Public Rights for the year ended 31 March 2019 was between Monday 17th June and Friday 26th July 2019. Please see the official Notice of Public Rights attached below, which on pages 2 and 3, outlines the audit process and the public's rights to view documentation. As this has now ended you will need to click on the Notice of Conclusion of Audit for further instructions on how to view audit documentation.
Notice of Conclusion of External Audit 31st March 2019 (PDF, 6 Mb)
Notice of Conclusion of External Audit 31st March 2019
EXTERNAL AUDIT APPROVED 2018-19 AGAR - Section 03 (PDF, 248 Kb)
This is Section 03 of the Annual Governance and Accountability Return approved by the External Auditor PKF Littlejohn for year ended 31st March 2019.
Exrercise of Public Rights Notification - year ended 31st March 2019 (PDF, 2.3 Mb)
Notification for 2019
APPROVED Full Annual Governance & Accountability Return - 31st March 2019 (PDF, 3.3 Mb)
This is the fully approved Annual Governance and Accountability Return for year ended 31st March 2019, i.e. both Sections 01 and 02 have been approved, including the Internal Audit section.
This has now been submitted to the External Auditor, with the conclusion of audit to be received in September/October of this year.
Annual Governance & Accountability Return - Section 01 APPROVED (PDF, 12.2 Mb)
APPROVED Section 01 of the Annual Governance and Accountability Return, including the approved Internal Audit page.
Internal Audit Report 2018-19 (PDF, 147 Kb)
Internal Audit report for year ended 31st March 2019.
Section 01 Annual Governance & Accountability Return 31st March 2019 (PDF, 1.6 Mb)
UNAPPROVED Section 01 of the Annual Governance & Accountability Return - 31st March 2019.
To be approved by Council at its meeting on 15th April 2019.
Section 02 Annual Governance & Accountability Return 31st March 2019 (PDF, 1.5 Mb)
UNAPPROVED Section 02 of the Annual Governance & Accountability Return - 31st March 2019.
To be approved by Council at its Annual Meeting on 20 May 2019.
- Annual Audits Archive
Precept & Budget
The following budget was prepared by the Clerk/RFO and was approved by full Council in December 2018 for the financial year commencing 1st April 2019.
The rate of council tax was set at £123.87 by Daventry District Council, per BAND D equivalent property, and the precept was set at £116,300 with an increase of £15,686 (9.37%) on the 2018/19 year.
Please peruse the attached Budget/Precept Report for a full breakdown of the 2019-20 budget.
Proposed Budget-Precept Report for 2019-2020 (PDF, 153 Kb)
This document was the proposed Budget/Precept Report for the financial year commencing on 1st April 2019 and ending on 31st March 2020, which was approved by Council at its meeting on 18 December 2018.
Quarter 1 Finance Report 2018-19 (PDF, 134 Kb)
Quarter 1 2018-19 Statement of Accounts
Quarter 2 Finance Report 2018-2019 (PDF, 198 Kb)
Quarter 2 2018-19 Statement of Accounts
Quarter 3 Finance Report 2018-2019 (PDF, 209 Kb)
Quarter 3 2018-19 Statement of Accounts
Quarter 4 YEAR END Finance Report 2018-19 (PDF, 216 Kb)
Quarter 4 (Year End) 2018-19 Statement of Accounts
Community Fund Statement of Accounts 2018-19 (PDF, 38 Kb)
Community Fund Statement of Accounts 2018-19.
Cancelled or Written Off Cheque Statement 2018-19 (PDF, 62 Kb)
A statement of cancelled or written off cheques during the 2018-19 year.
- Budget Archive
Grants & Donations
These documents list the various grants and donations which have been awarded by the Parish Council and also received for various projects, during the fiscal year.
Council Grants Awarded Schedule 2018-19 (PDF, 63 Kb)
Council grants awarded during the 2018-19 fiscal year.
Grants & Donations Received Schedule 2018-19 (PDF, 56 Kb)
Grants & Donations received during the 2018-19 fiscal year.
Community Fund Grants Awarded Schedule 2018-19 (PDF, 62 Kb)
Community Fund grants awarded during the 2018-19 fiscal year.
- Grant Reports Archive
Financial Regulations & Risk Assessment
Financial Regulations 2019 (PDF, 204 Kb)
Financial Regulations for Crick Parish Council as updated in February 2018.
Financial Risk Assessment (PDF, 134 Kb)
Crick Parish Council's Financial Risk Assessment, as updated and re-adopted in February 2019.
General & Management Risk Assessment 2019 (PDF, 114 Kb)
General and Management Risk Assessment
Practioners Guide 2019 (PDF, 1.6 Mb)
Practioners Guide 2019
Standing Orders
Crick Parish Council Standing Orders (PDF, 167 Kb)
The Standing Orders are the Parish Council's constitution and outline the principles to which the Parish Council is governed.
Assets
Asset Register 2019 (PDF, 145 Kb)
This is the Parish Council's most up to date and comprehensive list of all of its assets and community assets.
Local councils must maintain an asset register to ensure fixed assets are appropriately safeguarded. Once recorded on the Asset Register at acquisition cost, the value of assets must not change from year to year until disposal. Concepts of depreciation and impairment adjustments are not appropriate for local councils.
The Register is confirmed by the Council at the end of each financial year but is a working document over the following financial year, during which Council Officers will update and amend details as necessary.
The definition of fixed assets are property and equipment with a useful life of more than one year used by the Council to deliver its services.
A Fixed Asset Register has four main purposes:
A) It forms a basis for completion of box 9 in the 'Annual Return.'B) It forms a basis for decisions on risk and insurance issues.
C) It provides information on the age and potential lifespan of certain items.
D) It provides assurance of the continued existence of Council's property.
Projects
Please visit this area of our website for any financial reports concerning recent or current projects.
Our most recent project is the Somme Memorial. Please feel free to review the attached funding report.
Somme Memorial Budget 2018-19 (PDF, 281 Kb)
This report shows all money received and payments made year to date, including grants and donations.
CIL (Community Infrastructure Levy)
Amendments have been made to the 2010 Community Infrastructure Levy (CIL) Regulation that require the District Council to pass a proportion of CIL receipts collected from developments in their areas, directly to parish and town councils to be spent on infrastructure or anything else that is concerned with addressing the demands that development places on an area.
The District Council will pass accumulated funds to the parish every 6 months, and the parish council will be required to report on receipts and expenditure each year.
The charging authorities (the District Council) have to pass on a proportion of CIL receipts to parish and town councils from developments that take place in their area. The District Council is required to pass 15% of CIL receipts to relevant Parish and Town Councils arising from developments in their areas. This rises to 25% in areas with an adopted Neighbourhood Development Plan.
Please see the attached report which outlines the CIL payments Crick Parish Council have received from Daventry District Council for the last few years.
CIL Monitoring Report 2018-19 (PDF, 9 Kb)
CIL Monitoring Report for the 2018-19 year.
CIL Monitoring Report 2017-18 (PDF, 9 Kb)
CIL Monitoring Report 2017-18
CIL Monitoring Report 2016-17 (PDF, 9 Kb)
CIL monitoring report 2016/17
Public Works Loan Board
The Public Works Loan Board (PWLB) is a statutory body operating within the United Kingdom Debt Management Office, an Executive Agency of HM Treasury.
PWLB's function is to lend money from the National Loans Fund to local authorities, and to collect the repayments.
Crick Parish Council currently have a number of loans with the Public Works Loan Board, which have enabled the council to purchase land for the woodlands, sports field complex and also more recently the land on which the allotment gardens sit. Another loan was also taken out a few years ago to cover the cost of converting all street lights to LED.
The details of all the loans are documented in the attached, which will be updated every six months, as and when repayments are made and payment schedules are received from PWLB. Payments for each loan are made at half year intervals dependent on when the loan commenced.
Public Works Loan Board - Year End Report 31st March 2019 (PDF, 51 Kb)
This report details all balances on all loans taken out by Crick Parish Council.
PWLB Official Statement - May 2018 (PDF, 196 Kb)
PWLB Official Statement - 11May 2018
Contracts
Grass Cutting 2019
Crick Parish Council holds three contracts for grass cutting, tree surgery and payroll services, which were adopted by Council in December 2018.
The contract for Grass Cutting is held with Steers, which will run for the 2019 grass cutting season and will be reviewed again during the budget process in October of this year.
The Contract value is for £9k which consists of 17 cuts during the grass cutting season of all open spaces within the Parish Council's remit, including the burial ground at St Margaret's Church.
Urban Highway Grass Mowing 2019
Crick Parish Council receive an annual agency grant of £1,140.00 towards grass cutting costs of urban highways within the Parish Council's jurisdiction, on behalf of Northamptonshire County Council.
Tree Surgery 2019
Crick Parish Council adopted a tree surgery contract for the 2019-20 year with Treeworx, which is valued at £5,000 and will be reviewed again during the budget process in October of this year.
Payroll 2019
Crick Parish Council hold one contract with Autela Payroll Services for the 2019 year at a value of £245.00.
Autela manage the payroll and pension process for all employees of Crick Parish Council.
Police Community Support Officer Contract 2019
Crick Parish Council help fund two dedicated PCSOs for the Crick area, which are shared with DIRFT, who also fund the majority of the annual cost for such a service.
Crick Parish Council's annual portion for 2019-20 is £14,000.